Privacy Policy

Last updated: June 28, 2026

Information We Collect

When you submit a booking inquiry, contact form, or waiver form, we may collect the information you choose to provide, including:

• Name
• Email address
• Phone number, if provided
• Date of birth when submitted through the waiver form
• Emergency contact name and phone number when submitted through the waiver form
• Parent or legal guardian name when a participant is under 18
• Typed electronic signature and waiver submission details
• Group size
• Tour interest and preferred season
• Message details, special requests, routes, timing, charity interests, or other trip planning information

How We Use Information

We use the information you provide to respond to your inquiry, discuss possible ride plans, estimate trip needs and costs, coordinate follow-up, document waiver submissions, support rider safety planning, and improve the booking experience.

Form Processing

The booking and waiver forms are processed through Formspree, a third-party form handling service. Formspree receives the form submission so it can deliver the inquiry or waiver details to Brothers Bike Tours. Formspree may process technical information needed to provide that service.

Sharing Information

We do not sell your personal information. We may share information only when needed to respond to your inquiry, coordinate trip planning, use service providers such as form handling or website hosting, comply with law, or protect the safety and integrity of the website and ride planning process.

Charity And Trip Planning Details

If you share charity preferences, route ideas, travel needs, or group details, we use that information only to help shape the ride plan and related follow-up.

Data Retention

We keep inquiry and waiver information for as long as reasonably needed to respond, plan potential rides, maintain basic business or trip records, document participation permissions, and handle follow-up. You may ask us to delete your inquiry information, subject to any records we need to keep for legitimate operational or legal reasons.

Security

We use reasonable care with submitted information, but no website, email, or online form can be guaranteed to be completely secure. Please do not submit payment card numbers, bank details, Social Security numbers, or unrelated sensitive information through the website forms.

Children

This website is intended for adults making inquiries about rides and trips. If a participant is under 18, a parent or legal guardian should handle communications and permissions.

Updates

We may update this Privacy Policy as the website, booking process, or services change. The updated date above will show when the policy was last revised.

Contact

Questions about this Privacy Policy can be sent to difazio2000@protonmail.com.

This policy is written for the current website inquiry flow and should be reviewed by a qualified professional if the organization needs formal legal compliance review.